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Submission Preparation Checklist

As part of the submission process, authors are required to check off their submission's compliance with all of the following items, and submissions may be returned to authors that do not adhere to these guidelines.
  • Format your manuscript according to the below-mentioned guidelines with respect to the specific manuscript categories. (for specific study designs see also CONSORT, STROBE, MOOSE, STARD, PRISMA)
  • A signed copyright form by all authors which is available in pdf format. Please scan it and upload it.
  • The submission has not been previously published, nor is it before another journal for consideration (or an explanation has been provided in Comments to the Editor).
  • The submission file is in OpenOffice, Microsoft Word, or RTF document file format.
  • The text is single-spaced; uses a 12-point font; employs italics, rather than underlining (except with URL addresses); and all illustrations, figures, and tables are placed within the text at the appropriate points, rather than at the end.
  • List three possible reviewers in the cover letter or in a separate file. It's important to note that journals may not always use the suggested reviewers provided by authors. Journals have their own criteria for selecting reviewers, and they may also need to consider factors such as conflicts of interest when selecting reviewers. However, suggesting reviewers can be a helpful way for authors to assist the journal in identifying potential reviewers with the appropriate expertise.

    Provide following details of the reviewers:
    • Name
    • Designation
    • Affiliation
    • Email address
    • Contact
  • Ethical Considerations section must be mentioned in the manuscript (details regarding consent & IRB Approval). And also upload ethics Committee approval letter.
  • The text adheres to the stylistic and bibliographic requirements outlined in the Author Guidelines.
  • Make sure at least 30% of references are of last five years and reference to local studies is essential.
  • Where available, URLs for the references have been provided.

Author Guidelines

Summary of the Editorial and Review Process

  1. After submission, a reference code is assigned to each manuscript.
  2. The editorial team assigns potential reviewers to the manuscript.
  3. Reviewers inform the editorial team if they can review the manuscript within the given timelines or not.
  4. If yes, then the reviewers must submit the review reports to the editor.
  5. The editorial team discusses the reports and makes the final decision.
  6. The editor contacts the author with the decision.
  7. The final decision may include Acceptance, Rejection, Minor Revision, and Major Revision.

Preparing Files for Submission

We strongly encourage all authors to follow the below-given instructions before submitting the manuscript:

General instructions: A Cover letter should be attached with the manuscript (this is accessible to the editors only). It is recommended that the manuscript text and figures must be submitted in Microsoft Word format. Abbreviations should be spelled out in full forms.

Title page: 
Title. The title should not exceed 200-250 characters. It should be reasonably self-explanatory yet concise to give the researchers outside the respective field an eye-catching view of the topic. Avoid the use of abbreviations.

Author names and affiliations. Complete names of authors with their affiliation, contact number, email addresses, and ORCIDs. The corresponding author name must be indicated with an asterisk* email addresses of corresponding authors, and keywords (3-5 only) must be mentioned below the title of the article.

Ethical Consideration: Wherever necessary is required, the authors should declare ethical approval. The name of the institutional review board that has given approval should be mentioned in the manuscript. Any research involving human subjects should be conducted in accordance with the World Medical Association Declaration of Helsinki - Ethical Principles for Medical Research Involving Human Subjects. If animals have been used, it should be mentioned whether the relevant official guidelines for the use of laboratory animals has been followed. In- case of lack of ethical approval, the manuscript may be rejected within the initial phases after submission.  

Informed Consent: If human subjects are involved in the study, the subject's detailed information and informed consent are mandatory. In the case of children, written informed consent should be obtained from parents or guardians. In situations when it was not feasible or possible to obtain written informed consent, the reasons should be mentioned in detail. In the case of illiterate participants, thumb impression is considered equal to written informed consent. In studies involving occupational participants, the permission of the employer is mandatory.

Competing Interest: A competing interest arises when a secondary interest may influence a professional judgment concerning a primary interest. The authors are requested to disclose any competing interests they may have at the time of submission.

Acknowledgment: Contributors, probably the ones whose names are not present in the authorship list, must be acknowledged. 

Source of Funding: The authors should state the source of funding with the grant number (if any). In case no external support was available, it should be mentioned clearly. When the support was taken from the commercial company, the role of funders in the study design, data collection, data analysis, statistical analysis, etc. should be elaborated.

Dual Publication: If some part of the article, figure, or any result has already been submitted, accepted, or published elsewhere, it should be mentioned in the covering letter. If part of the results, table, or figure from someone else publication is used, the authors should provide permission to reuse them in an open access journal under the open access license.

Figure & Tables Guidelines: Suitably high-resolution figures may be inserted into the text at appropriate positions or grouped at the end. Each figure legend should be presented on the same page as its figure. It is recommended that the tables and graphs incorporated in the manuscript are editable. Distinct colors must be used, and the rainbow color scale should be avoided. The graphs must be visible and should clearly depict the results. The axis must be labeled properly in the graphs. Units and legends must be well-defined.

Reference Guidelines: The reference list should include article titles and follow the Vancouver style of referencing. 

For e.g., Author's Names. Title of article. Abbreviated title of the journal. Year of publication; volume number (issue number): page numbers.

*Petitti DB, Crooks VC, Buckwalter JG, Chiu V. Blood pressure levels before dementia. Arch Neurol. 2005; 62(1):112-116

Publication Fee: The authors should declare in the covering letter that, if the article is accepted, they will pay the publication fee as per the fee structure prescribed by IJEHSR.

Before submission, visit the IJEHSR Checklist.


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